Minutes of November 29, 2016 Meeting
Mark Layman

When: Tuesday, November 29, 2016

Where: Aladdin Conference Room

Time: 6:30pm

RE: Aladdin Shrine Photography Club

CALL TO ORDER: 6:42pm

ATTENDEES: Rod Basye, Clyde Compton, Dennis Gongwer, Mark Layman, James Liebherr, Gene Steineman, Mike Tyne

APPROVAL OF MINUTES: Reading of the September 27 meeting minutes was waived.

TREASURER’S REPORT: Bank balance: 1,779.64. Previous balance was $2,077.14.
– Expenses: $2.48 for photos and $2.15 for gift bag and tissue paper for Potentate’s photo collage gift, 13.50 for table decorations for Potentate’s Visit, $100.00 donation to Potentate’s Lady’s Fund, $12.85 to ship materials about little motorbike back to Chuck Vandine, $560.00 for production of calendars, $410.00 for Potentate’s Visit dinners, $1.25 for photos for display case, and $12.82 for 8×10 prints of 5 Potentates image
– Income: $429.00 from payments for Potentate’s Visit dinner, $28.50 calendar sales (partial accounting of sales so that cash funds could be used for reimbursement of some of the expenses above), $50.00 calendar sales from Medical Unit, $50.00 calendar sales from Clown unit, $200.00 miscellaneous calendar sales, $20.00 from sale of 8×10 prints of 5 Potentates, and $40.00 for 2017 dues.

OFFICER’S REPORTS: None

UNFINISHED BUSINESS (Old Business)

-Potentate’s Visit: The 10/25 Potentate’s Visit was well attended and went very well. We received a nice note from the Potentate thanking us for it.

-MEMBERSHIP: Take your camera to Aladdin functions and club/unit meetings both to get photos (possibly for use in the calendar and Aladdin’s Lamp) and to identify Shriners with photography interests who might like to join our club. Send photos to Frankie at The Lamp. Ask her to indicate that they are by the Aladdin Shrine Photography Club.

– 2017 Dues – $50 in dues was collected.

-2017 CALENDAR: Sales are a little slow. Ads have been placed around Aladdin at a cost of $37.87. We are providing calendars to candidates at Ceremonial for $8 each which will be paid by Membership. We need to rethink the calendars next year.

-OUTINGS: The topic for this evening is TTL flash.

-CALENDAR RAFFLE: with unique numbers – This is a money-making program that the Divan is considering and, if they go forward with it, they are considering using our 2017 Calendar.

-Parades and other photo ops:

WESTERVILLE CHRISTMAS PARADE DECEMBER 4 SUNDAY 12:45pm – Jeff

Ceremonial December 3 – Mark

-Divan photos for 2017 – will be December 11 during the Kids Christmas Party. Clyde, James and Rod will help Mark with this. Clyde needs to leave late afternoon.

Kids Christmas Party December 11 – Divan photos are at Aladdin on that day, so we should be able to break away from that and get some photos of the Christmas Party.

New Year Party – Gene, Mike & Rod

Installation January 14 – Mark, Rod

Sled Hockey January 15 – Mark, TBD

-Archive room photos: We have been approached a couple of times about taking photos of plaques and photos that are in the archive room. The idea is to digitally preserve the items and then no longer keep them. This would be a good project for the club this coming winter. Mark talked to Mike Johnson about when and how we should plan to do this. Mike asked that Mark bring it to the attention of the Divan, which Mark did at the Potentate’s Visit.

-Photos of LOS Thea Court members and creation of a photo directory – pricing has been provided.

-Photography Unit: We discussed the pros and cons of becoming a unit and remaining a club. Mark said that he will not be Director until he feels we’re truly ready to be a unit. It was moved that we table the discussion of becoming a unit until no later than the September 2017 meeting. This motion was seconded and approved.

The club-vs-unit discussion led to a discussion of the checking account. It was decided that we should get a counter check whenever we need to pay a bill by check.

As we work toward becoming a unit, we will plan to discontinue the website. Currently, the website is primarily being used to store the meeting minutes and, when a unit, we’ll be required to store signed hardcopies of the meeting minutes. In place of the website, we’ll make more use of email and a new Facebook group. The current Facebook page does not have the functionality that we need. We need a Facebook group so the people can participate in it which is not possible with a Facebook page.

Mark encouraged everyone to come to the December Stated Meeting to vote on the 2017 Divan and officers.

NEW BUSINESS

None

Minutes of September 27, 2016 Meeting
Mark Layman

When: Tuesday, September 27, 2016

Where: Donato’s Gahanna

Time: 6:00pm

RE: Aladdin Shrine Photography Club

CALL TO ORDER: 6:09pm

ATTENDEES: Bob Albright, Rod Basye, Clyde Compton, Fred Gischler, Dennis Gongwer, Mark Layman

APPROVAL OF MINUTES: Reading of the July 26, 2016 meeting minutes was waived

TREASURER’S REPORT: Bank balance: $2,077.14.  Previous balance was $2,084.75
– Expenses: $37.61 for collage frame for Potentate’s photo collage gift
– Income: $10 dues from Rod Basye and $20 from calendar sales

OFFICER’S REPORTS: None

UNFINISHED BUSINESS (Old Business)

-MEMBERSHIP: Take your camera to Aladdin functions and club/unit meetings both to get photos (possibly for use in the calendar and Aladdin’s Lamp) and to identify Shriners with photography interests who might like to join our club. Send photos to Frankie at The Lamp. Ask her to indicate that they are by the Aladdin Shrine Photography Club.

-2017 CALENDAR: We finalized the set of photos to be used in the wall calendar. Dennis will insert these photos into the calendar that he has already prepared and will send it out for review by the club members. Once we agree that the calendar is ready, Dennis will submit it for production of 100 copies. The plan is to have the calendars available at the Potentate’s visit on October 25.

Dennis will prepare a calendar sales advertisement to put in the Lamp.

We also briefly discussed the possibility of doing a different theme for the 2018 calendar photos. Everyone should think about this.

-POTENTATE’S VISIT: The Potentate’s visit is on October 25. We have reserved the room downstairs at the Florentine for that evening. We finalized the photos to put in the photo collage that will be the Potentate’s gift. At the July 26, 2016 meeting, it was moved and approved that we give $100.00 to Elaine’s “Lady’s Project”. The check should be made out to “Aladdin Shrine” with “Lady’s Project” in the memo.

Club members started giving the money and dinner choices for the Potentate’s Visit. Dinner choices are:

Chicken Caesar Salad with Soup – $20.00
Spaghetti with meatball and a salad – $21.00
Lasagna and a salad – $22.00

-OUTINGS: The topic for this evening was indoor photography with and without flash.

-CALENDAR RAFFLE: with unique numbers – This is a money making program that the Divan is considering and, if they go forward with it, they are considering using our 2017 Calendar. Now that the 2017 calendar is under way and 2017 is not far away, Mark needs to check with Todd about this possibility.

-Parades and other photo ops:

CIRCLEVILLE (PUMPKIN SHOW) PARADE OCTOBER 21 FRIDAY 7:00pm – Mark

WESTERVILLE CHRISTMAS PARADE DECEMBER 4 SUNDAY 12:45pm – Jeff

The Hilliard Veterans Day parade on November 11 has been added as an optional parade – currently we are not planning to cover this parade.

Kids Christmas Party on December 11 – Divan photos are at Aladdin on that day, so we may be able to break away from that and get some photos of the Christmas Party.

-Archive room photos: We have been approached a couple of times about taking photos of plaques and photos that are in the archive room. The idea is to digitally preserve the items and then no longer keep them. This would be a good project for the club this coming winter and so it’s time for Mark to talk to Mike Johnson about when and how we should plan to do this.

-Divan photos for 2017 – will be December 11 during the Kids Christmas Party. Clyde will help Mark with this. We probably need another person.

-Photography Unit: September 20 meeting with Aladdin leadership concluded that the ASPC should and will become a unit. New by-laws are needed, along with bank account changes since a unit uses the Aladdin EIN instead of having its own EIN. Officers will be Director (who is appointed by the Potentate), Assistant Director (replaces VP), Secretary (which will be combined with Asst. Dir. role as is currently done with the VP role) and Treasurer. The Director, Asst. Dir./Secretary, and Treasure should all be signatories on the back account and checks should have 2 signatures. Meeting minutes should be printed, signed, and stored in a binder. Mark had draft Photography Unit bylaws and the meeting and agreed to email them out to the club members.

Mark suggested that the unit color will be white, but there was a feeling that white jackets could be hard to keep clean, so other colors were discussed. After considering what colors are already in use by other units, we came to rest at red, although there was some concern that this may conflict with the red jackets worn by a few nobles involved with the circus. Fred said that he would be meeting with CJ, the Circus Director, soon and will inquire about this with him. (Fred has since had this meeting and CJ is OK with us having red jackets if we wish.) Since our logo is designed to be on either a white or black background, we would probably have logo name badges made to be worn with our jackets instead of putting the logo directly on the jackets.

If we become a unit, we may want to discontinue the website, and instead make more use of email and the Facebook page. Currently, the website is primarily being used to store the meeting minutes and, when a unit, we’ll be required to store signed hardcopies of the meeting minutes.

We waited to vote on becoming a unit until either the Potentate’s Visit or the November meeting when hopefully more club members will be present.

-Photos of LOS Thea Court members and creation of a photo directory – Dennis’s company can do the directory. We need to provide pricing for a black and white spiral bound directory with about 50-100 photos. We charged the Registrars $5 per headshot and $150 processing when we created their collage. We should probably charge similarly for this. Dennis suggested that we come up with pricing that includes a per-page element so that the pricing works no matter how many pages are in the directory. Dennis also suggested, based on our experience with a similar project, that no work starts on the directory until all photos and other content are available and that it’s been established that a deadline has passed and no other content can be accepted for the directory.

-Club officers for 2017 – The following 2017 club officers were voted in this evening.

– Mark Layman for President
– Dennis Gongwer for Vice President and Secretary
– Owen for Treasurer

If we become a unit, the club President will become the unit Director (after the Potentate’s appointment of Directors) and the club Vice President will become the unit Assistant Director.

NEW BUSINESS

Vote at the December Stated Meeting – Mark encouraged everyone to come to the December Stated Meeting to vote on the 2017 Divan.

Minutes of November 24, 2015 Meeting
Mark Layman

When: Tuesday, November 24, 2015 Where: Donatos at Easton Time: 6:00pm RE: Aladdin Shrine Photography Club CALL TO ORDER: 6:04pm ATTENDEES: Jerry Cozzens, Fred Gischler, Dennis Gongwer, Owen Johnson, Mark Layman, Gene Steineman APPROVAL OF MINUTES: The September 22, 2015 meeting minutes were approved. TREASURER’S REPORT: Bank balance: changed from … Continue reading